Title:  Operations Manager    Company Name:   TrueChild
 
 Location: Washington
 
 Job Type: Fulltime

 Job Description:

OPERATIONS MANABGER DUTIES AND RESPONSIBILITIES:

Organizational
- Implement and assure adherence to management and administrative procedures
- Maintain company Wiki of operations and procedures
- Work with management company to keep office maintained

Technology
- Oversee all technology, supplies, facilities, and maintenance
- Responsible for phone system, server maintenance, printer, Wi-Fi
- Implements backup schedule, including off-site backup tapes
- Ensure proper functioning of Mac, software and Mac backups
- Work with Dave (IT) to ensure proper functioning and upgrades of server, software, Wi-Fi

Operations
- Maintain an inventory system for office supplies, equipment and purchase supplies.
- Ensure continuous coverage for business, D&O, health, unemployment insurances
- Assists new tenants (after Jan, 2010) with operations (as needed)

Bookkeeping & Expense
- Handle petty cash, banking deposits and any bookkeeping per Sharon/Danny
- Create travel itineraries, book tickets and hotel accommodations
- Pay Bills
- Imports FR50
- Payroll adjustments
- Unemployment issues/filing
- Viral Terminal/Events
- Submits rent invoices to new tenants
- Oversee annual audit (with Sharon)
- Ensure adequate credit facilities maintained
- Ensure organizational compliance with all laws and regulations including corporate filings, taxes, and withholding (with Sharon)
- Handle Monthly Credit Card expenses with Sharon (Bookkeeper)
- Write checks and ensure that checks are entered in SAGE properly
- Assist Sharon in bookkeeping and bank reconciliation where necessary

Foundation Research
Graphics
- Assist with production of graphics materials in Quark, Photoshop, InDesign, etc. as nec.
- Interface with printer (Doyle Printing/Minute Man) and arrange for all printing production
Development Support

Foundation & Corporate Cultivation Support
- Responsible for the management of grants calendar for new/recurring corporate and foundation submissions and reports
- Assists in LOI, report and grant drafting, editing and submission

Special Events Support
- On the Ground Special Event Logistic Support
- Pre event Logistics
- Obtaining & Coordinating Volunteers
- Brainstorming of Design/Language of Marketing Plan
- Design, and Creation of Event Graphics: invitations, ads, programs

Database & Major Donor Support
- Maintenance, Administration & Support
   - Coordinate Contact Info Updates
   - Pulling Mailing Lists
   - Pledge Entry
   - Income Entry
   - Notes Updates
   - Wealth Prospecting
- Donor Communication including
   - Thank You Letters
   - Direct Mailing Document Creation
   - Donor Meeting Scheduling
   - Email Blasts
   - CFC Coordination
   - List Serve Management

 How To Apply:

E-mail Address: eschaub@truechild.org

Application Cut-off Date: 8/01/2010